|
|
<< back to FAQ list
|
CWorks Tutorial
|
| |
|
Welcome to the CWorks Tutorial.
Follow these steps and you’ll soon see why we believe CWorks
is the finest software of its type in the world. This tutorial
is organized into three main sections dealing with the following:-
Section 1 : Creating, Tracking and Closing Works
Orders
Section 2 : PM Work Orders
Section 3 : Reports & Webshare
The conclusion of each section returns you to CWorks Main
Menu. This means you explore the sections in any order you
wish, although we recommend viewing them in the order presented
for continuity’s sake. If you have any questions during
the tutorial, feel free to contact us at info@cworks.com.my
Getting
Started
Here’s how to get started.
Load the program.
| - |
Click on "CWFREE" icon on the desktop |
|
You are now looking at the Main Menu.
Section
One
Section One : CREATING, TRACKING & CLOSING WORK ORDERS
Let’s start with creating work orders.
- Click on the Work Orders icon
- Click on the New WO button
Advantage uses Microsoft® Access and Visual Basic, which
makes cutting and pasting easy and fast. There is plenty
of preloaded sample data for you to use. Let’s get to work.
- Key-in “Problem Description”
- SAVE the work order.
You’ve just created a work order. Your organization may
require different variations, but that’s really all there
is to it.
This solves the work order backlog problem. There’s less
paper in your in basket, and you can address works orders
without leaving your desk. You’re not just “trying to keep
up”.
Forget a code? It’s no problem with Smart Lookup.
The down arrows next to certain fields allow access to the
master database data. If you do not know a code, you either
click on the down arrows, or enter a partial code to bring
up the appropriate Smart Lookup table. From the table, you
can find the information using the easy-to-follow search
features. In addition, using the New button “Two down arrow”,
you can add information into the database without exiting
the module.
Use tabs to access additional information.
Notice the tabs across the top of the menu. You can click
on any of them to access additional information. CWorks
software also automatically flags existing work orders upon
selecting asset or location.
Use search works orders.
Notice upon selecting the work order module, a work order
list will pop-up.
- At the bottom of the list, user can search by ticking
on box and typing what to search. For example, tick
on Work Type and type “Breakdown” in the white box and
click SEARCH button. The list will filter all the Breakdown
work orders.
Assign a fault code and close your work order
- Click on Close tab and select work status CLOSED.
This activates the Close Work Order dates. Closing a work
order is as easy as opening it. All you need to do is enter
the actual start and end date and time of closure, followed
by a closing remark of your choosing.
- From the Close Work Order panel, click on the down
arrow Failure Code if you wish to track problem trends.
The failure code fields let you define and track problem
trends. For example, when someone makes a request too hot,
in failure code field you define exactly why it is too hot.
So, if you have a bimonthly PM work order for your air handlers,
and you suddenly receive a large number of “too hots” after
45 days, it might be revealed through the fault codes that
the filters were clogged. You can spot this trend and reschedule
the PM rule for monthly. The problem is solved.
You can customize a report to show trends. If a problem
trend is developing, you’ll see it right away!
Viewing open work orders is easy.
- To view a work order,
select a work order record from work order list and
double click on it.
Section
Two
Section Two : PM WORK ORDERS
Preventive Maintenance activities in CWorks can be scheduled
either by fixed time intervals or by meters / condition
monitoring.
The following are available in the Preventive Maintenance.
PM Task List – Displays
the PM Task List master. New PM Tasks can be added and existing
PM Tasks can be viewed or modified in this section.
To add new PM Task, click on PM Task List. Click on New
PM Task to add the checklist. To view current or modify
PM task, just double click on the particular record.
PM Schedule - Displays
the master list of PM Schedules. New PM schedules can be
added or existing PM schedules can be viewed or modified
in this section. To add new PM schedule, click on PM Schedule
button. Click on New PM Schedule. This schedule is base
on fixed time interval. Schedule can be created base on
assets or physical locations. Upon completing all fields
in the screen, click on Save to save the record or Close
to exit without saving the record.
|
|
Field |
Description |
|
Multiple PM (tick box)
|
A tick box to indicate whether the PM consists of
multiple tasks. Selecting this will activate the Multiple PM feature.
|
|
|
|
|
Task No
|
Defines the first preventive maintenance task to be
assigned for the schedule. The tasks are selected from the drop down
list which displays all registered tasks in the PM Task master.
|
|
|
|
|
Frequency Unit
|
Defines the frequency unit of the PM. Available units
are Day (1 day), Week (7 days) and Month (28 days).
|
|
|
|
|
Frequency
|
Defines the factor for which the Frequency Unit is
multiplied to provide the number of days that should elapse between
generation of PM work orders.
|
|
|
|
|
Days
|
The number of days that should elapse between
generation of PM work orders. This is a read only field and is
automatically calculated.
Formula: Days = Frequency Unit (in Days) x Frequency
|
|
|
|
|
Work Period Days
|
Defines the number of days, which shall be taken to
complete the PM Task. Defaults to 1 day.
|
|
|
|
|
Initiate Date
|
Defines the system initiate date for the PM work
order.
|
|
|
|
|
Target Start Date
|
Defines the first Target Start Date of the PM record.
The date defined by the user must be greater than the last PM Generation
date.
|
|
|
|
|
Target Complete Date
|
This is a read only field, which is automatically
calculated. It displays the target completion date of the PM work order.
Target Complete Date = Target Start Date + (Work
Period Days – 1 day)
|
|
|
|
|
Next Start Date
|
This is a read only field, which is automatically
calculated. It displays the next target start date for the PM schedule.
For first generation
Next Start Date = Target Start Date + Days
For subsequent generation (in the Current PM Schedule
Form)
for Next PM Generation by Scheduled Date;
Next Start Date = Target Start Date + Days
for Next PM Generation by Actual Date;
Next Start Date = Last PM WO Complete Date + Days
(Note: No Next Start Date will be displayed until the
concerned PM work order is closed)
|
|
|
The Next PM Generation Type option allows users to specify
the criteria for the Next PM Start Date. Two options are
available;
1. Schedule – the Next Start date will be based on
the last PM work order Target Start Date, irrespective of
the work order status (Target Start Date + Frequency in
Days).
2. Actual – the Next Start date will be based on the
last PM work order Actual End Date. No PM work orders can
be generated until the last PM work order is closed. The
Next Start Date = Last PM WO Complete Date + Frequency in
Days.
PM Generation - Generation of fixed time based PM
Work Orders is accomplished via this screen. Once the schedules
are set, to generate work orders user have to click on PM
generation. Specify the date range and click on View PM.
Once user confirms the PM work order list, click on open
PM WO to generate the work orders.
Close – Exits the menu.
Section
Three : REPORTS & Webshare
Reports
Data entered into the system are retrievable in report format,
depending on the type of reports the user needs. Click on
the Reports button in the CWorks Main Menu. The screen below
would pop-up and consists of all CWorks reports. Some reports
will ask user to key-in parameters. Click on “Preview” to
view and print the report.
Webshare
Revolutionary new web-service that allows you to share CWorks
data from across multiple facilities over the web anywhere,
anytime - simply and securely – without need for hardware
or dependence on IT
·You can now upload CWorks data into CWorks servers for
viewing over the web.
·You can analyze data from all your facilities in one web
interface or export them to Excel for offline analysis.
·You keep control of your data on your PC and are free to
customize CWorks to fit the way you work.
·You give everyone faster and convenient access to the information
they need, when and where they need it.
Learn more;
www.cworks.com.my/cw_product_webshare.asp
Conclusion
Congratulations! You have completed CWorks tutorial. Now
you can begin to explore Cworks in more depth-this has been
just an overview tour; there is a LOT of additional functionality
for you to discover. Add some of your own codes, print some
orders and share this program with other key people in your
organization.
Questions? Write them down and email it to us at
info@cworks.com.my.
Our representative will try and reply your request. We also
welcome your call.
CWorks’s goal is to make you comfortable with our company
and with our program. If you are comfortable, then the process
of letting your people use the software is even more convenient.
The easier we can make it for you, the happier you’ll be!
CWorks means less time putting out fires and more time managing
your maintenance operation…planning your PM, analyzing performance,
improving your productivity and your company’s profitability.
That’s why we say CWorks is your advantage.
|
| |
|
|
|
|
|
